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Do you Have Blind Spots in Your Renewal Strategy?

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By Peter O’Neill, Independent B2B Marketing Analyst

This new decade will see a dramatic increase in the deployment of Customer Success programs. Success – not Service – meaning businesses being proactive about their customers’ projects, as opposed to being merely reactive to customers with problems, like submitting support tickets, sending emails, or complaining on social media.

SaaS Providers Realize The Importance of Renewal Success

Why? Software-as-a-Service (SaaS) providers, especially, know that profitable growth depends greatly on the fullest possible adoption of their solutions in each customer project. While great customer service might mean that they earn a 100% renewal-rate across the customer base in one year, most SaaS executives know that is not enough. Nor is it realistic because there is always some churn from external factors such as M&A, economic downturns, or staff changes. Companies need to earn more each year from existing customers: to cover the churn, finance R&D, and to pay the cost-of-sales of winning new customers in a very competitive environment. The current status in the SaaS industry is that “net retention is a critical figure: if you’re at ~106% you’re in line with the average, if you’re below 100% do a little work to figure out what’s happening, and if you’re ~120%+, you’re in great company.” (see –

So they are all investing heavily in customer success programs (in the form of onboarding and implementation services) and there is a focus on new executive-KPIs like Customer Lifetime Value or specifically Net Dollar Retention Rate. Of course, they cannot apply the same resources to all customers. Most use tiered structures that balance people, resources, and technology. Many have three tiers of programs: the lowest level is mostly automated (e.g., online self-service) while the highest level involves more consultative outreach from customer success managers. And even Sales success metrics are moving away from just pure selling – many sales executives are now being measured on reduced churn rates, i.e. customer retention and expansion.  Again, renewal at 100% of existing run rate is not viewed as a win; to exponentially improve profits, 120% renewal-rate now the new bar.

Customers Have Also Learned How to Renew

Buyers are also beginning to realize the importance of those renewal meetings. Often, a SaaS subscription was purchased by an empowered individual-contributor out of their expense budget. IT or procurement was only involved when the renewal phase was reached, and their considerations are usually different than the original buyer (support, integration with other systems, security). These negotiators have their own agenda, such as a strategic sourcing strategy, which may not include the SaaS provider in question.

Renewal negotiation has moved from a “shall we continue the project?” discussion to an almost full-blown re-evaluation of the initial investment decision. Compliance guidance – or just good procurement management practice – is pushing buyers to evaluate a new shortlist in the renewal phase and each additional user group or functionality is treated as a brand-new project.

Chief Financial Officers are increasingly turning their attention to SaaS expenditures and ask questions about return on investment (ROI), business outcomes, and revenue contribution. Most importantly, they are asking the SaaS users and their provider to demonstrate that the solution delivers quantifiable value to their company.

Enter Value Management

Financial justification tools have been promoted for decades by technology vendors/providers to accelerate their own sales process and help document a need to invest. The tools were typically only used for the business case appendix and it was hardly ever validated post-sale. An ROI calculation served as a one-off forecast consolidating capital investment, perhaps running expenses and increased revenues and/or decreased costs.

One consequence of an “as-a-service” investment is that the value must be monitored continually because usage and deployment of the service will fluctuate over time. So, ROI is no longer a one-off forecast based upon estimates and assumptions, it must be modelled and set up in a system that is able to collect actual data and provide ongoing reporting.

With on-premise software, it has always been difficult to track the ongoing expenses, revenues, and costs. SaaS is, by design, more easily measured and monitored than on-premise software, including value-relevant data about usage and relevant business outcomes. Setting up a value management collection and reporting system is therefore realistic in most cases without custom programming and extensive investments and it can be offered by small and large vendors and be deployed for customers of all sizes.

DecisionLink worked with Dimensional Research recently to survey over 200 SaaS executives and sales managers to understand how they approach value management in their renewal discussions. According to the study, only a quarter (24%) of companies provide value analysis during the renewal process. Another 11% of companies provide value analysis, but only for customers that are at-risk.

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Customer Success Supported by Value Management Will Prevail

Closer attention from finance departments, plus the advent of SaaS, is now generating a clear preference for applying full value management principles throughout the project lifecycle. On the vendor-side, a comprehensive customer value management program will become important in departments such as Customer Success to audit and prove the business benefits and document project effectiveness.

In addition, it is highly probable that, on the user-side, financial and procurement professionals will also be leveraging a value management solution to support a company’s decision-making process for multiple projects as a standard operating practice.

“This is the final missing link in the industry. Connecting the value that was promised in the sales cycle to the value that is being delivered and demonstrated.” -Nick Mehta, CEO, Gainsight

If you would like to discuss this topic, feel free to contact me.

Always keeping you informed! Peter. , ,

Peter O‘Neill is an IT industry veteran with more than 39 years of experience in advising vendor and end-user clients and performing research-based consulting, combining strong research capabilities with comparative vendor assessments and actionable advice. He is most known for his 12 years of service at Forrester Research as industry analyst and research director. Most recently Peter managed Forrester’s research on B2B Marketing organization, process and automation topics, a worldwide team of 11 experienced analysts. Prior to his time at Forrester, Peter had worked for 20 years at Hewlett-Packard in Germany and the USA and then joined META Group (2001 – 2005) where he led the company’s Vendor Consulting Group across EMEA.